Accommodations

Accommodations for this Symposium have been reserved at the Virginia Crossings Resort in Richmond, Virginia.  Because special rates have been arranged, all room reservations must be made by registering on the Symposium registration page. 

Amenities at Virginia Crossings Resort include a fitness center, sauna, sports bar, racquetball court, and an 18-hole golf course.

Note:  If you are a person with a disability and require any assistive device, service, or other reasonable accommodation to participate in this event, please contact Informed Horizons, LLC by October 20, 2007, to discuss your needs.

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Location & Transportation Options

The Virginia Crossings Resort is located approximately 25 minutes from the Richmond International Airport (RIC).  If you do not plan to rent a car, the Virginia Crossings Resort recommends Groome Transportation with a roundtrip rate of $74.50 or $39.75 one way (these costs are inclusive of tax and are subject to change; gratuity is at the discretion of the guest).  If you are planning to use Groome Transportation for your arrival transfer from the Richmond Airport to the Virginia Crossings Resort, once you have picked up your luggage please proceed to the Groome Transportation desk located outside of Baggage Claim in the Center Island.  The Groome Transportation desk is staffed 24 hours a day/7 days a week.  Reservations are not required for arrival transfers and can be placed as a charge on your Virginia Crossings Resort room bill.

Please note that if you leave the Symposium before 11:00 am on November 14, you will be responsible for paying for your return transfer to the Richmond Airport.  If you are planning to use Groome Transportation for your early departure, you will need to make a reservation by contacting Groome Transportation at +1 804 222 7222 (Toll Free 800 552 7911) or reservations@groometrans.com.  However, if you are departing on November 14 between 11:00 am and 3:00 pm, we have arranged shuttle buses to transport you to the Richmond Airport free of charge.  The shuttle buses will leave the Virginia Crossings Resort at 11:00 am, 12 noon, 1:00, 2:00, and 3:00 pm.  If you would like to take one of these shuttle buses on November 14, please indicate your departure time on a signup sheet at the Symposium desk.

Taxis:

Taxis are also available right outside the Richmond Airport.  The cost for one way is approximately $45.00.

Driving Directions:

Please visit the Virginia Crossings Resort website or call +1 804 727 1400 (Toll Free 888 444 6553) if you need driving directions to the hotel.

If you are planning to rent a car, here are some suggestions:

• Alamo - +1 804 222 7477 (Toll Free 800 327 9633)
• Avis - +1 804 222 7416 (Toll Free 800 321 3712)
• Budget - +1 804 222 2491 (Toll Free 800 527 0700)
• Dollar - +1 804 222 9416 (Toll Free 800 342 7398)
• Hertz - +1 804 222 7228 (Toll Free 800 654 3011)
• Enterprise - +1 804 222 0865 (Toll Free 800 736 8222)

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Presentation Details

Oral Presentations:

Please refer to the Scientific Program for updated information about the oral presentations. Keynote speakers presenting 45-minute or 30-minute presentations should reserve 5-10 minutes for questions and discussion; all other speakers should reserve ~5 minutes of their 20-minute presentations for questions and discussion.

Speakers should send their PowerPoint files to John Coffin by e-mail (jcoffin@ncifcrf.gov) no later than noon on November 9, if possible. Although we will have the capability of using your individual laptop computer for your presentation, the program flows much more smoothly if all the presentations are on the same computer (we will have both a Mac and a PC set up for these presentations). When you send your file to Dr. Coffin, please indicate which type of computer (Mac or PC) you prefer for your presentations. He will review your file to make sure there are no transfer glitches. If you cannot send the file by e-mail before the meeting, please bring your file on a CD, zip disk, or USB keychain device to Ann Wiegand or Valerie Boltz (who can usually be found near the podium area of the lecture hall) as soon as possible after arriving — but certainly no later than the session prior to the one in which you are scheduled to speak — so that the presentations will run as smoothly as possible.

Poster Presentations:

Posters will be presented on Monday and Tuesday evenings, November 12 and 13. The size of the easels for poster display will be 4 ft. high by 6 ft. wide; push pins and velcro dots will also be provided. Posters may be hung after 12:00 noon on Monday and taken down following the poster session on Tuesday evening.

The same posters will be shown during the two poster sessions. To give the presenters an opportunity to view other posters at the Symposium, the presenters have been divided in two alternating groups, one presenting their posters on November 12 (Group A, odd-numbered poster) and the second presenting their posters on November 13 (Group B, even-numbered posters). Group A presenters should plan to present their posters on Monday, November 12, from 6:00 to 7:30 pm, but should keep their posters up for viewing until the end of the poster session on Tuesday, November 13. Group B presenters should plan to put up their posters for viewing before 6:00 pm on Monday, November 12, when the first poster session begins, but do not need to be present at their posters until the session on Tuesday, November 13, from 5:30 to 7:00 pm. In this way, all of the presenters should have time to view the other posters at the Symposium. Please refer to the Posters page in the Scientific Program for a numbered list of the posters that will be presented.

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Registration

Please refer to the Registration page for updated information about availability.

The University of Pittsburgh is charging and collecting the registration fee to offset its share of the expenses for this Symposium; the registration fee does not offset the National Cancer Institute's expenses for this event.

Early Registration Fees (for registrations received on or before September 1, 2007):
Single-Occupancy Registration $800
Double-Occupancy Registration $650
Commuter Registration $375

Regular Registration Fees (for registrations received September 2 through November 4, 2007):
Single-Occupancy Registration $850
Double-Occupancy Registration $700
Commuter Registration $400

Single-Occupancy Registration includes:
Single-occupancy accommodation for three (3) nights - November 11-13, 2007
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 11, 2007
Poster session receptions on November 12 and 13, 2007
Refreshment breaks during the oral sessions on November 12-14, 2007
Full breakfast on November 12-14, 2007
Lunch on November 12-14, 2007
Dinner on November 11-13, 2007

Double-Occupancy Registration includes:
Double-occupancy accommodation for three (3) nights - November 11-13, 2007
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 11, 2007
Poster session receptions on November 12 and 13, 2007
Refreshment breaks during the oral sessions on November 12-14, 2007
Full breakfast on November 12-14, 2007
Lunch on November 12-14, 2007
Dinner on November 11-13, 2007

Commuter Registration includes:
Entrance into all scientific sessions, including poster area
Official meeting materials
Welcome reception on Sunday evening, November 11, 2007
Poster session receptions on November 12 and 13, 2007
Refreshment breaks during the oral sessions on November 12-14, 2007
Lunch on November 12-14, 2007

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Cancellation Policy

Registrations cancelled on or before September 1, 2007, will incur a $50 administration fee.

Registrations cancelled after September 1, 2007, and on or before October 10, 2007, will incur a fee equivalent to 50% of the registration payment.

No refund will be issued for registrations canceled after October 10, 2007.

Participation Support

Limited funds are available to provide financial assistance to postdoctoral fellows, students, and others whose abstracts are accepted for presentation but who are not in the position to support their own participation in the Symposium on Antiviral Drug Resistance.  Click here for more information about participation support.

Letter of Invitation

International registrants who require a letter of invitation to obtain a travel visa may contact Informed Horizons, LLC, directly by e-mail at info@informedhorizons.com.  Please include your name, address, fax number, and note requesting a letter of invitation.  Registrants from China should also include their passport number, date of birth, and gender.  All letters of invitation will be sent by fax unless otherwise requested.  Because the process of applying for a travel visa can take at least 3 to 4 months in some cases, please plan early to request a letter of invitation (see also Traveling to the United States, below).

Traveling to the United States